First Time Tender
Using experienced bid writing to submit your first bid
Background
City Guardians is a trusted property security provider, offering an innovative solution to secure void properties. By providing live-in guardians, they help property owners reduce costs, maintain compliance, and protect their assets. Their proactive approach to property management has earned them a reputation for reliability and effectiveness in the industry.
The Problem
City Guardians had never submitted a competitive tender before and were unfamiliar with the process. When they initially approached Wordsmith Projects, a comprehensive review revealed that they lacked some of the foundational elements necessary to bid effectively. Without these in place, they risked being unable to submit a competitive tender or meet buyer requirements.
The Solution
Wordsmith Projects conducted a deep dive to identify the gaps and provided clear, actionable recommendations for City Guardians to address. After taking 12 months to implement these changes, City Guardians returned, ready to pursue a new opportunity. Wordsmith then guided them through the bid process step-by-step, handling the bid writing and providing personalised, 1:1 support.
Implementation
Initial Consultation and Gap Analysis: Identified missing elements essential for bidding, including documentation, policies, and procedural alignment with procurement expectations.
Guided Bid Process: Delivered clear guidance, ensuring City Guardians understood each step, while Wordsmith managed the bid writing.
Tailored Support: Worked closely with the team to reflect their unique value proposition and align the submission with buyer requirements.
Benefits
Comprehensive Mentoring Support: City Guardians received 1:1 personalised support throughout the process, ensuring clarity and building confidence.
Step-by-Step Guidance: Wordsmith demystified the bidding process, enabling the team to understand and participate effectively.
Invaluable Feedback: The experience provided a strong foundation for future bids, thanks to lessons learned and buyer feedback.
Results
City Guardians' first submission scored well on the technical questions, though it fell short on price. A post-bid lesson learned session highlighted ways to adjust their pricing model for future opportunities. The feedback from the buyer was highly positive, praising the clarity and professionalism of the submission. Importantly, the process helped the City Guardians team grow in confidence, equipping them with the skills and understanding needed to approach future tenders with greater assurance. This experience has laid a strong foundation for their continued bidding success.ion and align the submission with buyer requirements.
"Wordsmith were exceptional in guiding us through our first bid, delivering outstanding work with a proactive approach that made the tight deadline manageable. Their efforts put us at ease and instilled confidence in our submission. With the Bid Library they've built for us, future tenders will be even smoother, and we look forward to working together on future tenders!"
Managing Director, City Guardians
Let’s talk
Excited to supercharge your bids? We are too! Get in touch today to see how we could transform your bid process.